The Aspen Institute Kyiv is seeking a Project Coordinator to join our team

Position Overview:

The Project Coordinator will manage various aspects of the educational project for teenagers, “Aspen Teens,” including organizing and coordinating events. Additionally, the coordinator will assist in organizing and coordinating events within other program areas of the Aspen Institute. This role involves active interaction with key stakeholders, international partners, civil society representatives, and collaboration with government bodies. The coordinator will work under the guidance of the Program Director and the Director of Program Development.

This position requires working in Kyiv and possibly traveling within the country.

Key Responsibilities:

• Coordinate the “Aspen Teens” project from planning to implementation, monitor key performance indicators, and prepare reports.
• Provide organizational support for events within other institute programs (e.g., “Justice, Law, and Society,” “Media and Reality,” “Good Governance Forum,” and international events).
• Ensure complete event logistics, including venue selection, coordination with service providers, and organization of transportation and other resources.
• Prepare for events (site inspection, material preparation, printing, participant registration, organizational and logistical support).
• Manage data (enter contact information, confirm participation of guests, manage participant lists).
• Provide technical support for events: create Zoom links, support online broadcasts, and prepare recordings.
• Handle various inquiries and prepare basic documentation (letters, email distribution, telephone communication, postal dispatch/receipt of correspondence and other shipments, translation/editing of texts).
• Interact with speakers, moderators, and participants for adequate event planning and implementation.
• Prepare reports, project documentation, and informational materials.
• Plan project budgets and control expenses.
• Assisted in preparing grant applications for new institute programs and prepared reports on grant application fulfillment.

What we expect from the candidate:

• At least 1 year of experience in project management.
• Proficient in digital tools for project work (Google Drive, Zoom, Slack, Notion, etc.).
• Excellent oral and written communication skills.
• Fluent in Ukrainian and English (Upper-Intermediate (B2) level or higher).
• Strategic thinking and leadership skills.
• Experience in preparing grant applications and collaborating with partners and donors.

What We Offer:

• Comfortable office in the center of Kyiv. Work in a modern space that inspires efficiency and creativity. We also support flexibility – several days a week, you can work remotely.
• Being part of an incredible team that creates positive changes in Ukraine and beyond. Together, we can build a free, just, and equal society.
• Access to a unique community. Participate in closed events and interact with members of the Aspen community, leading business leaders, civil society, and government representatives.
• Development and growth. Collaborate with top experts, learn from thought leaders, and realize your professional ambitions in a value-oriented environment.
• Competitive salary, 24 calendar days of paid vacation per year.
• Full-time employment, probation period – 3 months.
• Application Deadline: April 1, 2025

If you are interested in this position, please send your CV and cover letter to hr@aspeninstitutekyiv.org under “Project Coordinator.” We will contact only candidates who proceed to the next stage of the interview process.

About the Aspen Institute Kyiv:

The Aspen Institute Kyiv is a non-governmental Ukrainian public organization that promotes the development of value-based leadership, the culture of dialogue, and the creation of opportunities to exchange ideas.